Project Manager - Events

Serve as the primary point of contact for clients throughout the project lifecycle, building strong, trusted relationships. Lead initial client consultations to deeply understand their objectives, brand, and vision, translating them into actionable project briefs for internal teams. Manage client expectations proactively, providing regular updates, presenting concepts and progress, and securing approvals at key milestones. Lead project kick-off and status meetings, ensuring all internal and external stakeholders are aligned. Clearly delegate tasks and responsibilities, ensuring everyone understands their role and deadlines. Facilitate seamless communication between creative, production, and operations teams to ensure designs are feasible and executable. Proactively identify resource needs and potential conflicts, escalating to senior management as necessary. Develop, manage, and track comprehensive project budgets, from initial high-level estimates to final reconciliation. Source, negotiate, and manage contracts with venues, vendors, and suppliers to ensure optimal value and quality. Monitor project expenses, process invoices, and ensure projects are delivered within the agreed budget to achieve target margins. Provide regular financial reports and forecasts to clients and internal stakeholders. Create and manage detailed project timelines and production schedules, working backwards from the event date to ensure all milestones are met. Oversee all logistical elements, including venue sourcing, travel, accommodation, catering, transportation, and on-site operations. Plan and lead site visits, ensuring the venue aligns with creative and technical requirements. Identify potential risks and develop robust contingency plans. Lead the on-site execution of events, acting as the command center for the production team. Oversee setup, technical rehearsals, the event itself, and breakdown, ensuring everything runs according to plan. Troubleshoot and resolve any issues that arise during the event quickly and effectively, maintaining client and guest experience. Manage on-site client relationships and act as the senior representative of the company. Conduct post-event evaluations and debriefs with clients and internal teams to gather feedback and capture lessons learned. Prepare post-event reports, including budget reconciliation, attendee data, and ROI analysis. Contribute to continuous improvement by documenting processes and sharing insights with the wider team.