Procurement and Commercial Coordinator - BMS

Job Profile: Looking for the Project Procurement & Commercial Coordinator of the Building management division. Essential

Roles and Responsibilities

• Prepare monthly revenue reports and monitor the revenue plan
• Conduct coordination meetings with the sales team regarding current revenue and LOI projects
• Prepare proforma invoices as per the revenue plan and coordinate with customers for cheque preparation
• Procurement Coordinate with departments to identify procurement requirements
• Analyze material specifications, quantities, market trends, prices, and availability
• Identify and evaluate suitable suppliers and vendors
• Prepare and issue RFQs/RFPs and compare supplier quotations
• Evaluate suppliers based on quality, cost, delivery, certifications, and reliability
• Negotiate material prices, payment terms, and delivery schedules
• Prepare and issue Purchase Orders (POs)
• Track order approvals and delivery schedules
• Coordinate with suppliers to ensure timely material delivery
• Monitor and control procurement costs and prepare procurement reports
• Material & Warehouse Coordination Coordinate material receiving and ensure materials meet required specifications
• Coordinate quality checks and resolve material discrepancies
• Work closely with the warehouse team for inventory tracking
• Support demand planning to avoid overstocking or stock shortages
• Verify supplier invoices against POs and goods received
• Invoice & Payment Coordination Prepare the monthly Invoice Tracker report
• Coordinate invoice submission with the respective teams
• Prepare and arrange invoice documents for submission
• Follow up on invoice submissions and cheque collections
• Update AR Aging reports and coordinate with the sales team regarding payment status
• Delivery & Site Coordination Coordinate delivery requests with the warehouse and customers
• Arrange delivery documentation and follow up for MIR approvals
• Coordinate with site personnel to ensure MIR documents are completed and approved
• Ensure smooth and timely delivery of materials to project sites
• Subcontractor Coordination Negotiate installation prices and payment terms with subcontractors
• Prepare and issue subcontractor Purchase Orders
• Conduct daily follow-ups on site schedules and manpower activities
• Coordinate with subcontractors to ensure smooth project execution

Experience

(+3 years’ experience) Procurement Material & Warehouse Coordination Invoice & Payment Coordination Delivery & Site Coordination Subcontractor Coordination Employment Type Full-time