Grants Specialist

The Grant Specialist provides direct administrative support to the English Language Department focusing on grant projects. The Grant Program Specialist supports in ensuring overall quality of programs by ensuring timely and accurate program activities, services, and reporting throughout the duration of the program. The Grant Program Specialist works with the EL Department to help improve the quality and efficiency of the programs while serving participants in the best way possible. S/he coordinates all logistical activity and reports to the Grants Program Lead on any delays. S/he develops all required reports and works closely with and supervises the Field Coordinators, Program Assistants, and interns. S/he is responsible for updating all department files and uploading it on the shared drive. S/he follows up directly with the students and reports any issues or concerns to the direct manager. The specialist may also be requested to support in other projects, if needed. These Grant Programs aim to assist Egyptian youth to qualify for undergraduate study in the U.S. Qualification is specifically defined as the ability to meet the basic requirements for U.S. university admission, obtain the required academic scores for university entry, and understanding the U.S. university application process. The programs also work with PWD and youth refugees to provide them with the English needed to be able to participate in courses where English is the language of instruction and enabling them to gain better understanding of terms related to real-life scenarios and jobs and equip them with the skills needed to communicate in professional environments.

Desired Candidate Profile

RESPONSIBILITIES Programmatic Tasks: Maintain and report on program timelines and other prescribed documents Report on sessions delivered and student attendance Share satisfaction survey with the students and report on outcome Attend selected sessions/ classes for quality assurance and submit a report on the visit to the Grants Program Lead Coordinate agreed upon classes and training Participate in candidate selection, interviews, and final acceptance Leads administrative follow up on attendance and schedule by creating schedules and academic calendars Attend all online sessions to support trainer/ instructor if needed and observe the sessions if needed Follow-up with instructors on instructional hours for various programs/trainings and report findings Conduct orientation sessions for participants on the various programs and virtual tool(s) Relay participant and clients inquiries, comments, complaints, and suggestions to the Grants Program Lead Conduct information sessions for various programs when needed Communicate regularly via email, WhatsApp, and telephone with participants to provide updated information about program/training components, contents and arrangements Oversee programs WhatsApp groups to ensure accurate and timely information is shared with all participants Respond to inquiries from students and instructors/trainers Collect pay sheet documents for trainers and instructors Assist Grants Program Lead in developing the annual program calendar and monthly work plan Supervise and provide leadership to program assistants, field coordinators, and interns Participate in meetings with other departments to solve problems and facilitate workflow Troubleshoot operations problems to Grants Program Lead Coordinate with the Senior Academic Coordinator and update him/her on teacher performance Administrative: Provide all administrative and operational support to successfully conduct programs and activities Provide administrative and logistical support for training accommodation and travel arrangements along with other administrative tasks for students and instructors of the program Handle procurement specifically travels, transportation, material and other supplies for programs/trainings Prepare RFPs for grants procurement and follow up with Admin throughout the procurement process Follow up on delayed receivables and payables with the finance department prepare cash advance requests before submitting to Grants Program Lead to approve Assist with other projects when needed QUALIFICATIONS Required Bachelor s degree in English Language or any related field 2+ years of work experience Knowledge of or experience in development programs Excellent professional communication skills (written and oral) Excellent command of MS Office, especially Word, Excel, and PowerPoint Preferred Very good organizational skills Ability to multi-task, and work both as a team and independently Ability to work under pressure Detail-oriented TOEIC score of 800 minimum or equivalent Excellent command of Arabic (written and oral)