Executive Administrative Assistant

This is a full-time role providing executive support to the General Manager, with a second responsibility that we want to be direct about up front: sales follow-up. Roughly 60 percent of the job is classic executive assistance and 40 percent is making sure live proposals and enquiries do not go quiet. On the assistant side: owning the calendar, scheduling across UAE, Caspian, UK and North America time zones, arranging travel, triaging the inbox, screening and routing calls, preparing meeting briefs, and maintaining documents, records and confidential files. On the sales side: logging every inbound enquiry from WhatsApp, the website, LinkedIn and Calendly, ensuring each gets a first response the same working day, tracking every open proposal with a documented next action, drafting follow-up messages for review, and preparing simple weekly numbers on enquiries, meetings and proposals. You will also support invoicing, expense tracking, licence renewals and other free zone administration. If you want a purely administrative role with a fixed daily rhythm, this is not it.

Desired Candidate Profile

Three or more years in an executive assistant, administrative, sales coordination, customer service or reception role Excellent written English. Most of this job is writing on someone else’s behalf, so this is not negotiable Comfortable following up persistently and politely. A quiet client is a task, not a rejection Strong organisation and attention to detail, with a system that survives a bad week Discretion in handling pricing, contracts and information covered by NDAs Proficiency with Google Workspace or Microsoft 365, virtual meeting platforms, WhatsApp Business, and basic document and spreadsheet work Written and spoken Arabic/Russian/Azerbijani is an advantage Experience in a technology, consulting or agency environment is beneficial Associate or bachelor’s degree in business administration, communications or a related field, or equivalent experience Employment Type Full-time