BIDS COORDINATOR

Roles and Responsibilities

• Support the full bid lifecycle: prospect tracking, qualification, preparation, submission, and follow-up
• Coordinate inputs from technical, commercial, legal, and finance teams to ensure complete, compliant proposals Assist in preparing tailored proposal responses, including project summaries, compliance statements, prequalification documents, vendor registrations, NDA s and resource schedules
• Maintain bid trackers, archives, templates, and CRM systems
• Manage vendor prequalification processes and online portal registrations
• Ensure submissions meet client instructions, internal QA/QC standards, and QMS procedures
• Liaise with clients and internal teams to keep bid progress on track and resolve bottlenecks
• Assist with digital marketing content, BD meetings, and client engagement activities
• Archive closed/lost proposals and maintain accurate records

Requirements

• Essential: Bachelor s degree in Business Administration, Communications, Engineering, or related field. 3 5 years experience in bids/proposals, preferably in the UAE/KSA markets
• Strong knowledge of procurement processes, vendor registration, and e-portals
• Excellent English communication skills (Arabic is a plus)
• Proficiency in MS Office, Adobe PDF, and CRM/bid management tools
• Ability to manage multiple bids simultaneously under pressure with high attention to detail
• Preferred: Experience in Fire & Life Safety, engineering consultancy, or construction sectors
• Familiarity with pricing structures and basic contract/invoice reviews
• Creative flair for proposal design/layout (InDesign or similar)
• Professional, diplomatic approach with strong stakeholder coordination skills

Desired Candidate Profile

Essential: Bachelor s degree in Business Administration, Communications, Engineering, or related field. 3 5 years experience in bids/proposals, preferably in the UAE/KSA markets. Strong knowledge of procurement processes, vendor registration, and e-portals. Excellent English communication skills (Arabic is a plus). Proficiency in MS Office, Adobe PDF, and CRM/bid management tools. Ability to manage multiple bids simultaneously under pressure with high attention to detail. Preferred: Experience in Fire & Life Safety, engineering consultancy, or construction sectors. Familiarity with pricing structures and basic contract/invoice reviews. Creative flair for proposal design/layout (InDesign or similar). Professional, diplomatic approach with strong stakeholder coordination skills.