Administrative Executive

Job Description Roles & Responsibilities Provide end to end strong administrative support and perform other administrative duties as requested by reporting manager. Arrange comprehensive travel itineraries, flight, accommodation, and, at times, ground transportation. Handle incoming/outgoing emails, calls, and mail. Act as a liaison between departments and external parties. Prepare reports and documents, maintain accurate physical and digital filing systems. Provide end to end visa process, contracts, agreements, perform other PR related duties as and when requested. Assess issues, collect necessary details/photos, report them promptly, and coordinate follow-up as instructed. Act as the first point of contact for employees, vendors, and other stakeholders regarding maintenance, operational, and workplace-related concerns. Meet the concerned person at the location of the reported issue to understand the problem, assess the situation, and collect the necessary details and photographs. Accurately record reported concerns, including location, description, date, time, photographs, and contact details of the person reporting the issue. Promptly inform the Reporting Manager of urgent, significant, or sensitive concerns and provide clear and factual updates. Coordinate with service providers, housekeeping personnel, security staff, maintenance teams, and other relevant parties as instructed. Monitor the progress of reported issues and provide regular updates to the Reporting Manager and the concerned employee until resolution. Assist with preventive maintenance scheduling, work permit submissions, facility-related documentation, and general administrative activities. Immediately escalate emergencies, safety concerns, property damage, or any situation requiring management attention. Desired Candidate Profile Excellent organizational, time-management, and multitasking abilities. Strong written and verbal communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). High level of professionalism, discretion, confidence and attention to detail. UAE Experience is a must. Employment Type Full-time Company Industry AutomotiveAutomobileAuto Accessories Department / Functional Area Other Keywords Administrative SupportTravel & LogisticsCommunicationDocumentationPR SupportSite CoordinationRecord KeepingFacilities CoordinationVendor CoordinationIssue ReportingEscalationMaintenance CoordinationEmergency ManagementOffice Manager Get real-time job updates only on our App