Admin (Walkin - Mumbai, Chennai & Kochi)

Job Description Roles & Responsibilities Handle day-to-day administrative activities at site/office Maintain employee records, documentation, and filing systems Manage attendance, timesheets, payroll inputs, and leave records Coordinate onboarding, visa processing, and employee documentation Support recruitment coordination and onboarding processes Handle employee relations, grievance handling, and conflict resolution Coordinate employee welfare, insurance, and engagement programs Manage office administration, facility management, and vendor coordination Handle logistics, travel, accommodation, and transportation Prepare MIS reports, HR reports, and documentation Ensure compliance with HR policies and company procedures Support project team with site logistics and admin requirements Maintain confidentiality of company and employee information - Ensure proper documentation for audits and compliance Desired Candidate Profile Experience in HR & Administration operations Employee Engagement, Talent Acquisition, and Employee Relations Payroll processing and HR operations management HR policy implementation and compliance management Vendor management and facility coordination Travel, logistics, and resource coordination Knowledge of HRIS systems (KEKA, Oracle HRMS, TAMS) HR analytics, reporting, and advanced Excel skills Strong communication, coordination, and leadership skills - Problem-solving and multitasking ability Requirements: Bachelor’s Degree in Business Administration or relevant field (Mandatory) 3–6 years of experience in administration (Construction/Oil & Gas preferred) Strong knowledge of office administration and documentation - Proficient in MS Office (Excel, Word, Outlook) Preferred: Gulf experience Construction site administration experience Important Note: Only candidates with relevant administration and HR coordination experience will be considered. Eligibility Criteria ✔ Experience in construction (not design), Pipeline / Oil & Gas / EPC / Flowline / Wellhead / Brownfield / Upstream / Onshore ✔ Gulf / ADNOC experience preferred ✔ Clean-shaven policy applicable ✔ Candidates must be immediate joiners ❌ Candidates with Metro / Building / Road Infrastructure experience are not eligible Attached JDs for your reference. Age Criteria: Maximum age limit is 49 years For managerial positions, this may be extended up to 50 years if the candidate has significant Gulf experience Managerial and SR. Positions: A minimum of 5 years of Gulf experience in the relevant field is mandatory Interview Date: Mumbai - 09th Aug 2026, Sunday, Chennai - 12th Aug 2026, Wednesday & Kochi - 16th Aug 2026, Sunday - Reporting time – 08:30 AM to 12:00 PM & 2:30 PM to 3:30 PM Mumbai - Mirage Hotel, Mumbai International Airport Approach Road, Near Marol Aqua Metro Stn. Andheri (East), Mumbai, Maharashtra, India – 400 059. Waiting Hall – Amber Hall Chennai - The Residency Towers, 115, Sir Thyagaraya Road, Chennai 600017 Waiting Hall – Senator Hall Kochin - Crowne Plaza Kochi, XI 641A Kundanoor Junction, NH-47 Bypass Maradu, Ernakulam, Kerala, India, 682305 Waiting Hall – Onam Hall Employment Type Full Time Company Industry RecruitmentPlacement FirmExecutive Search Department / Functional Area Administration Keywords Basic HR SupportReceptionistReception Desk ManagerCustomer ServiceFront Desk ExecutiveMail HandlingAdministrative AssistantOffice AssistantVisitor ManagementData EntryOffice AdministrationAppointment Scheduling Get real-time job updates only on our App