Technology Department Administrator

Key Responsibilities

• Administrative Support: Manage and organize departmental documents, files, and records
• Schedule meetings, appointments, and conference calls for department members
• Prepare and distribute meeting agendas, minutes, and action items
• Handle incoming and outgoing departmental communications, including emails and phone calls
• Coordinate travel arrangements and accommodations for department staff, when necessary
• Project Coordination: Assist in the planning and execution of technology-related projects
• Track project timelines, milestones, and deliverables
• Maintain project documentation and update project status reports
• Collaborate with project teams to ensure tasks are completed on schedule
• Resource Management: Assist in the procurement of hardware, software, and other technology resources
• Maintain an inventory of departmental assets and supplies
• Track departmental budget expenses and prepare reports as needed
• Vendor Relations: Liaise with technology vendors and suppliers to obtain quotes, place orders, and resolve issues
• Review and process invoices and purchase orders related to technology purchases
• Training and Onboarding: Coordinate technology training sessions and workshops for department employees
• Assist in onboarding new technology department staff members
• Data Management: Manage and update databases, spreadsheets, and reports related to departmental activities
• Ensure data accuracy and integrity
• Compliance and Documentation: Assist in ensuring departmental compliance with relevant policies, procedures, and regulations
• Maintain documentation related to technology department processes and procedures
• Desired Candidate Profile

Qualifications

• Bachelor's degree in Business Administration, Information Technology, or a related field (or equivalent work experience)
• Proven experience in an administrative or support role, preferably in a technology department
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with project management tools and software is a plus
• Ability to handle confidential information with discretion
• Detail-oriented and able to multitask effectively
• Strong problem-solving and decision-making abilities
• Additional Information: This position may require occasional overtime or flexible hours to accommodate project deadlines or departmental needs
• The Technology Department Administrator should stay current with industry trends and technologies to better support the department's needs
• Skills administrative support project coordination data management Employment Type Full-time