Senior Administrator

Job Description Roles & Responsibilities Note: Secretary Level 2 This is the experienced level. The employee performs a full range of secretarial assignments and uses judgment in making decisions where alternatives are determined by established policies and procedures Correspondence and Documentation Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms. Proofreads and corrects prepared materials for correct grammar, format, completeness, and content. Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports. Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records. Incoming Visitors and Calls Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures. Meetings Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed. Takes minutes or recordings of meetings for distribution to meeting participants Information Recording and Archiving Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control. Enters, retrieves, updates, verifies, and deletes information from electronic files. Office Supplies Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that stocks meet demand Safety, Quality & Environment Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment Related Assignments Performs other related duties or assignments as directed Desired Candidate Profile Minimum Qualifications: Educational level typically acquired through completion of high school. Minimum Experience: Three years of administrative support experience including one year equivalent to experienced administrative support work or equivalent to a Secretary Level 1 Employment Type Full Time Company Industry MetalsSteelIronAluminiumFabrication Department / Functional Area Administration Keywords Office ManagerAdministrative DirectorOperations CoordinatorProblem SolvingAdministrative SupervisorBudget ManagementOffice ManagementProcess Improvement Get real-time job updates only on our App