Office Manager (Executive Office)

Job Description Roles & Responsibilities Job Overview We are looking for a proactive, well-organized, and multilingual Office Manager to support the CEO and manage the daily operations of the Executive Office. The ideal candidate will be young, energetic, professional, and highly capable of handling confidential matters, coordinating executive activities, and ensuring smooth communication between the CEO, internal teams, clients, and external stakeholders. The successful candidate should have excellent communication skills, strong organizational abilities, and the confidence to represent the Executive Office professionally. Key Responsibilities Executive Support Provide direct administrative and operational support to the CEO. Manage the CEO’s calendar, appointments, meetings, and priorities. Coordinate internal and external meetings, ensuring proper preparation and follow-up. Prepare meeting agendas, presentations, reports, and briefing documents. Handle confidential information with professionalism and discretion. Track important deadlines, commitments, and follow-up actions. Office Management Manage daily operations of the Executive Office. Coordinate with different departments to ensure timely completion of tasks assigned by the CEO. Maintain organized records, documents, and executive files. Support office administration, suppliers, and service providers. Ensure smooth communication flow within the organization. Communication & Stakeholder Management Act as a key point of contact between the CEO and internal/external stakeholders. Communicate professionally with clients, partners, government entities, and business contacts. Draft emails, letters, reports, and business correspondence in Arabic and English. Assist in coordinating executive-level meetings and business engagements. Reporting & Coordination Prepare status updates, summaries, and reports for management review. Follow up with departments on assigned tasks and provide progress updates. Assist in preparing presentations and business documents. Support special projects and initiatives led by the CEO. Travel & Event Coordination Arrange business travel, accommodation, and meeting schedules. Coordinate executive visits, conferences, exhibitions, and corporate events. Support VIP guests and executive-level visitors. Requirements & Qualifications Bachelor's Degree in Business Administration, Management, Communications, or a related field. At least 6 years of experience in Office Management Experience supporting senior executives, CEOs, or business owners is preferred. Additional languages are highly preferred. Strong communication, presentation, and interpersonal skills. Professional appearance and executive presence. Ability to handle confidential information with maturity and discretion. Strong organizational skills with attention to detail. Ability to multitask and manage priorities in a fast-paced environment. Technical Skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience preparing reports, presentations, and executive documents. Familiarity with scheduling tools and office management systems. Good digital literacy and ability to quickly learn new systems. Preferred Profile Young, energetic, and highly motivated professional. Positive attitude with a service-oriented mindset. Strong problem-solving abilities. Comfortable interacting with senior executives, clients, and international stakeholders. Willingness to take ownership and support business priorities. Desired Candidate Profile Atleast 4 Languages(Arabic Mandatory ) Employment Type Full Time Company Industry ConcreteReadymixCement Department / Functional Area Administration Keywords Head Of AdministrationAdministrative DirectorStakeholder RelationsOffice OperationsBudget ManagementPresidential Office ManagerExecutive CoordinatorCorporate Office ManagerChief Of Staff AssistantConfidentialityCalendar Management Get real-time job updates only on our App