Manager Administration

Job Description Roles & Responsibilities Job Overview Manage general administration activities effectively and maintain records of day-to-day operations. Undertake the responsibility of sourcing, procuring, and managing office supplies, facilities, and amenities. Key Responsibilities Manage day-to-day administration and control expenses related to maintenance, utilities, communications equipment, and hospitality services. Ensure the upkeep and maintenance of office furniture, fixtures, and equipment, and represent the administration team during audits. Maintain and manage all communication systems including video conferencing, telephones, and mobile devices. Oversee the implementation of contracts negotiated with service providers. Provide stationery, food, and corporate gifts based on requests from business units and management. Maintain records of utility bills, vendor invoices, and other expenses to ensure timely processing and payment. Process material management payments through SAP. Ensure compliance with VFAR and purchase policy in invoice processing. Manage petty cash for day-to-day expenses, prepare vouchers, and report on payments to vendors. Collaborate with employees, vendors, and service providers to address procurement, repair, and maintenance needs. Maintain proper documentation of reports, audits, contracts, and other administrative records. Ensure compliance with ISO 14001 and implement measures to preserve the environment by managing energy consumption and waste. Adhere to the code of conduct and follow VFS Administration Standard Operating procedures. Protect sensitive information by adhering to VFS' Global information security policies and procedures. Monitor compliance of shops and licenses and ensure timely renewal of vendor contracts. Respond to inquiries, troubleshoot issues, and maintain stakeholder satisfaction. Manage the timely renewal of maintenance contracts. Oversee the handover and takeover of premises, obtaining clearance certificates during transitions. Additional Responsibilities Support the organisation's sustainability initiatives and contribute to achieving established targets. Promote judicious use of natural resources. Adhere to the organisation's environment, health, and safety policies, objectives, and guidelines. Execute special assignments/projects assigned by reporting manager. Desired Candidate Profile Education Graduate/ Postgraduate degree or global equivalent in Business Administration or another related field. Experience 5 – 8 years of relevant experience in Administration and Facility Management. Employment Type Full-time Company Industry HotelsHospitality Department / Functional Area Administration Keywords Administration ManagerAdministrative ManagementBusiness Operations Manager Get real-time job updates only on our App