Interior Fit Out Managing Quantity Surveyor

The Managing Quantity Surveyor (Managing QS) is responsible for the end-to-end delivery of post-contract commercial and procurement services across interior fit-out projects, from subcontractor procurement and package award through to interim valuations, cost control, variations, and final account close-out, ensuring accuracy, quality, compliance, and profitability in line with client requirements, company procedures, and applicable local regulations. Responsibilities The Managing Quantity Surveyor (M.QS) plays a key role in leading and managing the commercial team; accordingly, the M.QS shall be fully capable of performing the duties and responsibilities of both the Senior Quantity Surveyor (Sr. QS) and Quantity Surveyor (QS). The role is centred on post-contract delivery and procurement of fit-out packages/trades, and the M.QS shall undertake the responsibilities of the Sr. QS and QS where required. Leadership & Team Management Lead, supervise, and mentor a team of Quantity Surveyors (Senior, Intermediate, Junior) across live fit-out projects. Allocate project and package responsibilities and monitor deliverables against agreed procurement and construction programmes. Ensure adherence to company standards, subcontract templates, and best practices. Coordinate closely with Project/Site Managers, Design Teams, Procurement, and other disciplines to align commercial delivery with site progress. Procurement & Subcontractor Management (Core Responsibility) Own and mandatorily review the procurement strategy and package split for all interior fit-out trades, including but not limited to joinery & bespoke furniture, MEP, flooring, ceilings & partitions, painting & decoration, glazing, wall finishes, signage, and loose FF&E. Manage the full subcontractor procurement cycle: enquiry issue, tender clarifications, tender analysis and comparison, negotiation, and subcontract award. Oversee and mandatorily review subcontract BOQs/schedules of rates, scope-of-work matrices, and pricing schedules for measurement accuracy and completeness. Ensure procurement packages align with the approved project budget, programme, and client specification/quality standards. Negotiate and finalise subcontract sums, terms, and conditions with subcontractors and suppliers. Maintain and continuously develop an approved subcontractor and supplier database, including performance tracking and lessons learned. Ensure compliance with company procurement procedures, client requirements, and long-lead/FF&E procurement schedules. Post-Contract Cost Management (Core Responsibility) Oversee and mandatorily review interim valuations and payment applications, both to the client/main contract and from subcontractors. Monitor project cost performance against the approved budget/contract sum and advise on corrective actions. Prepare and review cost reports, cash flow forecasts, and cost-to-complete forecasts throughout the project lifecycle. Manage and mandatorily review cost control and value engineering exercises to protect and optimise project margin. Track and report subcontractor retention, provisional sums, and prime cost adjustments to closure. Contract Administration Review (mandatory) and administer main contract and subcontract conditions (FIDIC, bespoke fit-out subcontract forms, or equivalent). Highlight any risk identified and inform the client or relevant stakeholders. Identify contractual and commercial risks and formally advise clients and senior management. Manage and mandatorily review: o Variations and change management o Claims and EOT assessments (cost-related) o Interim payment applications and retention releases o Final accounts (main contract and subcontract) Maintain structured documentation for all contractual matters, including a live subcontract and variation register. Client and Stakeholder Liaison Serve as the main QS point of contact for clients, consultants, and subcontractors. Attend project and progress meetings to present cost, procurement, and contractual matters. Provide commercial advice to clients, project/site managers, and senior management. Build and maintain strong relationships with key stakeholders, including approved subcontractors and suppliers. Reporting & Deliverables Prepare and review: o Monthly cost reports o Cash flow forecasts o Procurement status/tracker reports o Project financial summaries Ensure all deliverables are reviewed, accurate, and client-compliant before submission. Maintain project cost and procurement databases and documentation. Present project financial status, procurement progress, and commercial risks to senior management. Risk and Value Management Identify and manage cost and procurement-related risks throughout the post-contract project life cycle. Conduct value engineering workshops to improve buildability, programme, and cost efficiency. Advise on cost and programme implications of design changes, substitutions, and site-driven variations. Documentation Prepare and maintain comprehensive project cost and procurement files and records. Produce detailed monthly reports, cost summaries, and cash flow forecasts. Support the Commercial Manager in preparing executive summaries for senior management or clients. Maintain organised project files, including drawings, subcontracts, correspondence, and cost data. Ensure proper documentation of all cost and procurement activities for audit and reporting purposes. Contribute to the overall efficiency of the commercial/QS department by supporting team priorities. Compliance and Standards Ensure adherence to contract conditions (FIDIC or equivalent) and company subcontract templates. Apply standard industry practices and company procurement/commercial procedures. Maintain ethical and professional standards in all project and subcontractor dealings. Professional Development Keep updated on current market/subcontractor rates, fit-out construction methods, and materials. Comply with company procedures and professional standards (e.g., RICS, AIQS).

Desired Candidate Profile

Requirements Diploma in Quantity Surveying or Engineering (Civil / MEP / Interior Design & Build). Bachelor's Degree in Quantity Surveying or Engineering (Civil / MEP). Minimum of 10 12 years in the related field, with substantial post-contract and procurement experience gained within interior fit-out or Design & Build contractors. Proven experience in subcontractor procurement, tendering, and Design & Build environments. Strong knowledge of FIDIC contracts, bespoke fit-out subcontract forms, and Methods of Measurement. Extensive understanding of fit-out construction technology, materials, and regulatory requirements.