HR Coordinator

The HR Coordinator provides administrative and operational support to the Human Resources department, assisting with onboarding, employee records, government relations administration, and team welfare initiatives while facilitating staff mobilization during the pre-opening phase. Pre-Opening Mobilization Support: Assist with pre-opening staff arrivals, including flight bookings, airport pickups, employee housing allocation, welcome kit distribution, and medical/visa scheduling. Onboarding & Administration: Coordinate the joining paperwork for new hires, create employee files, register staff in the HRIS, and manage time and attendance tracking. Government Relations Liaison: Prepare documentation for work permits, residency visas, CPR applications, and occupational health checks in coordination with the Public Relations Officer (PRO). Employee Welfare & Communication: Support staff housing operations, team cafeteria logistics, employee recognition programs, and departmental administrative events. General HR Support: Maintain updated employee records, respond to general staff inquiries, prepare employment certificates, and assist with monthly HR reporting. Kempinski emphasises talent development and offers career progression within its global network, with properties in over 30 countries. There are opportunities to work in diverse cultural environments whilst continuing your professional growth. We are proud to foster a culture where employees feel valued, heard, and are empowered to deliver exceptional guest experiences. Be part of a legacy, build your future. Discover the possibilities at Kempinski.

Desired Candidate Profile

What Makes You a Great Fit; Who We re Looking For

Experience

Minimum 1 2 years of HR administrative experience in hospitality, with pre-opening experience preferred.

Education

Bachelor s degree in Human Resources, Business Administration, or related field.

Technical Skills

Proficiency in MS Office (Excel, Word) and familiarity with HRIS systems Competencies: Excellent organisational skills, strong attention to detail, high confidentiality, friendly demeanor, and fluent business communication in English.