HR and Admin Assistant

Manage the end-to-end process for employee visa applications, cancellations, and renewals in compliance with UAE immigration laws. Coordinate directly with employees to secure necessary signatures and documentation for Ministry of MOHRE applications and labor contracts. Process and track Emirates ID applications and mandatory occupational health screenings. Record the expiry of site security passes. Maintain and securely organize comprehensive employee personnel files, ensuring all personal documents, contracts, and legal IDs are up-to-date and easily retrievable. Maintain strict confidentiality of all HR records and employee data, ensuring sensitive details are securely stored and never shared with unauthorized colleagues or third parties. Monitor document expiry dates proactively (Passports, Visas, E-IDs, Security Passes, etc). Facilitate the smooth onboarding of new hires by ensuring all legal and internal documentation is completed upon arrival. Liaise daily with Camp Bosses and site supervisors to accurately record and consolidate employee attendance and timesheets for payroll processing. Administer the employee leave cycle: record vacation requests, process leave settlements, track departure/arrival dates, and ensure adequate site coverage. Reconcile leave balances and update the HR system/trackers accordingly.

Desired Candidate Profile

Bachelor’s degree in Human Resources, Business Administration, or a related field. Minimum of 3–5 years of proven experience in HR Administration or as an internal PRO in the UAE (experience managing blue-collar/site workers is highly preferred). Demonstrated hands-on experience using MOHRE, ICP, and other relevant UAE government portals. Strong understanding of the current UAE Labor Law and immigration procedures. Knowledge in Microsoft Office Excellent verbal and written communication skills in English. Proficiency in Hindi, or Urdu is a significant advantage for communicating effectively with site workers and camp management. Exceptional time management skills with the ability to handle multiple deadlines, high volume paperwork, and confidential information with discretion. A proactive problem-solver with a high degree of empathy, patience, and cross-cultural competence. Employment Type Full-time

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