HR Admin PRO

TLM is looking for an experienced HR & PRO Executive to independently manage PRO activities, employee visas, immigration documentation, insurance, HR documentation, renewals, employee lifecycle administration, labour camp documentation and exit formalities. The candidate must have strong hands-on experience with JAFZA processes and a thorough and up-to-date understanding of UAE Labour Law, JAFZA/Free Zone regulations and immigration requirements. 1. PRO, Visa & Immigration Represent the company for PRO-related matters with JAFZA, DED, DWC, Immigration and other relevant authorities. Manage the complete employment visa lifecycle – new applications, renewals, amendments, cancellations and status changes. Handle Emirates ID, medical fitness, employment permits and other immigration formalities. Manage quota applications, establishment card requirements and other immigration documentation. Handle passport updates and ensure renewed/new passport details are updated with JAFZA, Immigration, insurance and internal records. Follow up with authorities on applications, approvals, pending documentation and other PRO matters. 2. Company Licences & Regulatory Documentation Coordinate trade licence, establishment card, tenancy contract and other company documentation/renewals. Maintain trackers for all licences, permits and regulatory documents and ensure timely renewals. Maintain proper supporting documents for government and Free Zone applications. Coordinate with relevant authorities and service providers for regulatory requirements. 3. HR Operations & Employee Documentation Manage employee documentation throughout the complete employee lifecycle – joining to exit. Prepare and issue salary certificates, employment certificates, NOCs and other HR/official letters. Maintain complete and updated employee personnel files and HRMS records. Ensure employee passports, visas, Emirates IDs, contracts and other documents are accurately recorded and updated. Coordinate new employee onboarding and completion of all required documentation. Act as a point of contact for employee queries related to visa, documentation, insurance, leave and HR administration. 4. UAE Labour Law & JAFZA Compliance Maintain strong and updated knowledge of UAE Labour Law, JAFZA regulations, Free Zone rules and immigration requirements. Ensure HR and PRO processes are compliant with applicable legal and regulatory requirements. Regularly monitor regulatory changes and communicate relevant updates to HR and management. Provide guidance on documentation requirements for probation, notice periods, resignations, terminations, leave and EOS. Support documentation and records required for government inspections, internal/external audits and company certifications. 5. Medical Insurance Manage employee medical insurance enrolment, additions, deletions and renewals. Coordinate with insurance providers for policy documentation and employee requirements. Compare plans/networks and support insurance renewal negotiations and documentation. Maintain accurate employee insurance records and ensure timely updates. 6. Labour Camp & Accommodation Documentation Handle labour camp and employee accommodation-related documentation. Maintain updated employee accommodation/occupancy records. Coordinate documentation required for labour camp approvals, renewals, inspections and audits. Ensure accommodation-related employee documentation complies with applicable authority requirements. Coordinate joining, transfer and exit documentation for employees residing in company accommodation. 7. Employee Exit & Final Settlement Independently manage employee exit formalities for resignations, terminations and probation exits. Process visa cancellation, insurance deletion, employee clearance and related documentation. Prepare and verify End-of-Service (EOS)/gratuity calculations. Calculate and verify leave balances, notice-period adjustments and other final settlement components. Ensure all employee and company documents/assets are properly cleared before final separation. Maintain complete exit and cancellation records. 8. Leave, Attendance & Payroll Support leave administration and maintain required employee leave documentation. Maintain relevant attendance and employee records for HR/payroll purposes. Provide necessary employee information and documentation for monthly payroll processing. Coordinate with HR and Accounts regarding employee changes impacting payroll. 9. PRO Payments & Administration Coordinate with Accounts for PRO transactions and government-related payments, including cash/card/e-payment requirements. Maintain proper records, receipts and supporting documents for PRO expenses. Ensure timely submission and clearance of PRO-related payments. Coordinate with external authorities, insurance providers and service providers as required. Month end expense reports

Desired Candidate Profile

Mandatory hands-on JAFZA HR/PRO experience. Strong knowledge of UAE Labour Law, JAFZA/Free Zone regulations and UAE immigration procedures. Practical experience handling employment visas, Emirates IDs, medicals, passport updates and visa cancellations. Experience managing employee medical insurance and renewals. Knowledge of labour camp/accommodation documentation and compliance. Strong knowledge of EOS/gratuity and final settlement calculations. Experience handling employee documentation from onboarding through separation. Ability to independently coordinate with government/free-zone authorities. Strong documentation, record-keeping and follow-up skills. High level of accuracy, confidentiality and attention to detail. Good written and verbal communication skills in English. Ability to manage multiple deadlines and work independently with minimal supervision. Employment Type Full-time