HR & Admin Assistant

Job Description

Job Title: HR & Admin Assistant Job Summary We are seeking a proactive and detail-oriented HR & Admin Assistant to support the daily operations of the Human Resources and Administration department. The successful candidate will assist with recruitment, employee lifecycle management, payroll coordination, visa processing, office administration, and business setup activities while ensuring compliance with UAE labor laws and regulatory requirements. Key Responsibilities Human Resources Assist in end-to-end recruitment, including posting job advertisements, screening CVs, scheduling interviews, and onboarding new employees. Prepare employment contracts, offer letters, HR letters, salary certificates, NOCs, and other employee documents. Maintain and update employee records, both physical and digital. Coordinate onboarding and offboarding processes, including document collection, asset issuance, and clearance. Monitor employee attendance, leave records, and timesheets. Support monthly payroll preparation by maintaining accurate attendance and leave data. Assist with employee performance review documentation and probation confirmations. Ensure compliance with UAE Labour Law and company HR policies. Handle employee inquiries regarding HR policies, benefits, and procedures. Visa & Government Relations Coordinate employment visa applications, renewals, cancellations, Emirates ID processing, medical fitness appointments, and labour card renewals. Liaise with government authorities, typing centers, and PRO service providers. Maintain an updated tracker for employee visas, passports, labour cards, and Emirates IDs. Business Setup & Corporate Services Coordinate company formation for Mainland, Free Zone, and Offshore entities. Prepare and submit incorporation documents and application forms. Assist with trade license issuance, amendments, renewals, and cancellations. Monitor renewal dates for trade licenses, establishment cards, leases, and regulatory registrations. Assist clients with compliance requirements and document collection. Maintain accurate records of all business setup transactions and client files. Administration Manage office supplies and procurement. Coordinate office maintenance and vendor relationships. Handle courier services, document filing, and correspondence. Schedule meetings, prepare meeting rooms, and maintain office calendars. Arrange travel bookings, hotel reservations, and flight tickets when required. Maintain company records, insurance policies, and office asset inventories. Support document control and record management. Qualifications Bachelor’s degree in Human Resources, Business Administration, or a related field. Minimum 3–5 years of UAE experience in HR and Administration. Experience in UAE business setup and company formation is highly preferred. Strong knowledge of UAE Labour Law, visa processes, and employment regulations. Excellent organizational and time management skills. Strong written and verbal communication skills in English. Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint). Ability to handle confidential information with professionalism. Experience working in a consultancy or corporate services firm is an advantage. Skills Recruitment & Onboarding Payroll Support HR Administration Employee Relations UAE Visa Processing Business Setup & Company Formation Trade License Management Government Portal Coordination Document Control Office Administration Time Management Attention to Detail Problem Solving Communication & Interpersonal Skills Multitasking and Prioritization

Desired Candidate Profile

Bachelor’s degree or diploma in Human Resources, Business Administration, or a related field. 2–3 years of experience in HR and administrative support, preferably in the UAE. Good knowledge of UAE Labour Law, visa processing, Emirates ID, medical insurance, and employee documentation. Experience in employee records, attendance, leave, onboarding, and offboarding. Strong administrative and organizational skills with attention to detail. Good English communication and interpersonal skills. Proficient in MS Office (Word, Excel, Outlook) and HR systems. Able to handle confidential employee information professionally. Good follow-up skills and ability to coordinate with government authorities, insurance companies, PROs, and service providers. Available to join immediately UAE experience and knowledge of local HR practices will be an advantage. Employment Type Full-time