Executive Assistant

We empower our people to stay resilient and relevant in a constantly evolving world. We're looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you? Then it seems like you'd make an outstanding addition to our vibrant international team. Siemens Digital Industries is a leading innovator in automation and digitalization. Our mission is to support customers in maximizing growth, profit opportunities, and sustainability in the discrete and process industries. Join our Digital Industries team as the Executive Assistant and help us transform the everyday by supporting our business operations and enabling our teams to deliver excellence to customers across the UAE. You'll make an impact by: Proactively driving and executing all administrative tasks required to support the business and ensure smooth office operations. Organizing customer meetings, local conferences, trade fairs, and periodic internal and external events. Managing incoming telephone calls, emails, and correspondence, responding to inquiries, and directing communications appropriately. Scheduling and coordinating resources including meetings, appointments, rooms, equipment, and business-related activities. Organizing, planning, and booking business travel arrangements and handling related expense claims. Preparing and composing complex memos, documents, presentations, reports, spreadsheets, and business correspondence. Maintaining database filing systems and controlled documentation in accordance with company requirements. Implementing and managing administrative processes in line with Siemens policies and directives. Coordinating new hire onboarding and employee offboarding activities, including equipment requests and setup, in collaboration with IT and People & Organization teams. Supporting commercial activities such as purchase order creation and revisions, customer and vendor creation requests, and maintaining asset records. Supporting sales activities through preparation of prequalification documents, tender submissions, customer meetings, and training arrangements. Organizing customer relationship activities including events, promotional initiatives, customer engagement programs, and NPS-related activities. Maintaining and updating customer information within CRM tools based on sales team inputs. Supporting business planning and management activities through preparation of strategy presentations, business review decks, and management reports. Supporting marketing initiatives including customer references, social media campaigns, webinars, and related promotional activities.

Desired Candidate Profile

Your success is grounded in: 5 - 7 years of experience in administration, office management, executive assistance, or a related support function. Strong planning, organizational, and scheduling skills with attention to detail. Excellent written and verbal communication skills in English. German language skills are preferred. Strong interpersonal and relationship-building capabilities. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. Ability to work independently and efficiently in a fast-paced environment. A proactive mindset, strong ownership, and the ability to manage multiple priorities simultaneously. Experience supporting commercial, sales, or operational activities will be considered an advantage.