Document Controller/Project Coordinator -Villas Supervision (Trakhees)

Job Description Roles & Responsibilities We are seeking a proactive and organized Document Controller / Project Coordinator with an Architecture, Engineering, or Construction background to support supervision and delivery under Trakhees regulations. The role is responsible for managing project documentation, coordinating with site and design teams, maintaining authority records, tracking submissions, and supporting overall execution throughout the construction lifecycle. Key Responsibilities: Document Control & Project Administration Manage and maintain all project documentation including drawings, reports, RFIs, approvals, transmittals, inspection records, meeting minutes, and correspondence. Ensure proper document numbering, version control, distribution, and archiving of all project records. Maintain updated registers for drawings, material submissions, authority approvals, contractor submissions, RFIs, and NCR observations. Track and monitor submission status to Contractors, Trakhees, Client, and internal teams. Site Coordination & Supervision Support Liaise effectively between the Project Manager, Resident Engineer, Site Inspectors, Design Teams, Contractors, and Client representatives. Coordinate internal and external meetings including preparation of agendas, presentations, action trackers, and meeting minutes. Follow up on action items and maintain logs for closure and reporting. Support site teams with administrative coordination and preparation of supervision documentation. Authority & Compliance Coordination Maintain records and status tracking for Trakhees approvals, NOCs, inspection requests, and authority submissions. Assist with preparation and coordination of documentation required for authority approvals and construction permit compliance. Monitor submission deadlines and ensure timely follow-up with relevant stakeholders. Reporting & Controls Prepare weekly and monthly progress reports and dashboards. Track key project milestones and maintain project logs. Support implementation of document control and reporting procedures to improve project efficiency. Carry out additional duties as assigned by the Project Manager. Desired Candidate Profile Qualifications: Bachelor’s Degree or Diploma in Architecture, Civil Engineering, or Construction Management. Minimum 3–5 years’ experience in document control and project coordination within construction consultancy or supervision projects. Previous experience in villa projects, residential developments, or Trakhees projects is preferred. Strong understanding of construction documentation and authority submission workflows. Experience with document management systems and electronic filing platforms. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Strong organizational and communication skills. Ability to work in a fast-paced site environment. Immediate availability preferred. Preferred Skills: Experience coordinating with Trakhees. Familiarity with supervision workflows and contractor coordination. Knowledge of construction stages, inspections, and site documentation. Employment Type Full Time Company Industry ConstructionCivil Engineering Department / Functional Area Administration Keywords Document ControllerProject CoordinatorVilla ConstructionSubmittal ManagementProject AdministrationProject CoordinationPermit ProcessingTechnical Document ControllerTrakheesProject AdministratorProject Planning Assistant Get real-time job updates only on our App