Coordinator - Field

Summary

Responsible for performing and overseeing a wide range of administrative activities. These may include but are not limited to duties surrounding general administrative support.

Essential Functions

Performs general office tasks including opening and sorting mail, faxing, operating multiple phone lines, office and supply maintenance, filing, general correspondence, meeting coordination

Responsible for record management retention systems, time sheets, and filing requirements as necessary and required by the different operating and support groups for assigned facilities

Responsible to audit and record regulatory agency records looking for trends, accuracy and ability to meet federal and state requirements

Responsible for clerical tasks required in preparation of routine correspondence and reports

Other miscellaneous projects and duties as assigned

Code invoices & obtain necessary backup and approval requirements

Assisting in identifying & entering quarterly accruals for Project Managers

Education and/or Experience, Knowledge, Skills & Abilities

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

High School graduate or equivalent.

0-2 years of experience as an administrative assistant or receptionist

Professional verbal and written communication skills

Ability to work independently and with a team

Experience with preparing annual budgeting for O&M, and Capital projects and entering each into TM1

Experience identifying and entering quarterly accruals for Project Manager.

Experience with SAP a plus

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Usually, normal office working conditions.

Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

Occasional overnight travel may be required.

Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.