Administrative Assistant – Real Estate

Job Description Roles & Responsibilities Act as the first point of contact, handling all incoming communications (phone, email, WhatsApp) with warmth, professionalism, and efficiency — creating a strong positive image of the company from the very first interaction Schedule and coordinate client meetings, appointments, and property viewings Prepare, organize, and maintain real estate documentation, including consultancy agreements, Ejari contracts, and client files Assist with property listings and updates on major portals such as Bayut and Property Finder Build and maintain positive client relationships through proactive follow-ups, attentive service, and professional communication that reinforces trust in EASTBRIDGE REAL ESTATE L.L.C. Assist with company licensing and compliance, including DET renewals and regulatory submissions Handle basic financial administration: prepare invoices, track payments, and maintain expense records Conduct market research and assist in preparing client reports and presentations Provide marketing support, including social media content and promotional materials Perform general office management and any other ad-hoc administrative tasks as required by management Desired Candidate Profile Excellent command of written and spoken English (native-level proficiency strongly preferred) Strong Arabic language skills are a significant advantage Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace Good knowledge of Dubai real estate processes, including the Ejari system and major property portals Highly organized with excellent attention to detail and the ability to manage multiple priorities independently Professional demeanor, strong communication skills, and ability to work effectively in a small team Strong social intelligence and highly developed communication skills Positive, energetic attitude with a genuine passion for delivering excellent client experiences and building a strong company reputation Valid Emirates ID or eligibility to work in the UAE Previous experience working closely with company management in a small team environment (advantageous) UAE driving license (for occasional site visits) (advantageous) Employment Type Full Time Company Industry Real Estate Department / Functional Area Administration Keywords Administrative AssistantReal EstateEjariMicrosoft Office SuiteClient Relationship ManagementProperty ListingsInvoicesLicensing And ComplianceMarket ResearchCommunication SkillsReal Estate Administrative Specialist Get real-time job updates only on our App