Administrative & Accounts Coordinator

Manage day-to-day administrative and office coordination activities for our Dubai office. Maintain and organize company accounting records, invoices, receipts, expenses, bank transaction records and supporting documents. Prepare and organize monthly accounting documents for submission to the company's external accountant/tax consultant. Maintain proper records of company expenses, petty cash and employee-related expenses. Assist with UAE VAT, Corporate Tax and other compliance documentation in coordination with the external accountant/tax consultant. Support banking-related administrative work and maintain organized records of company bank transactions. Maintain company documents including trade license, office lease/Ejari, insurance, employee documents and other corporate records, and monitor their expiry/renewal dates. Coordinate with government authorities, service providers, banks, accountants and other external parties when required. Provide basic administrative support for quotations, purchase orders, customer documents and commercial correspondence. Maintain systematic electronic and physical filing of all company documents. Report directly to the management and provide regular updates on administrative, accounting and compliance matters. Desired Candidate Profile 2–5 years of relevant experience in administration, bookkeeping, accounts coordination or office management in the UAE. Practical knowledge of basic bookkeeping, invoice/expense management and financial document filing. Experience preparing accounting records and supporting documents for external accountants or tax consultants. Basic knowledge of UAE VAT and Corporate Tax documentation is preferred. Good knowledge of MS Excel, Word, Outlook and general office applications. Good written and spoken English communication skills. Well-organized, accurate and able to maintain confidential company and financial records. Able to work independently in a small office environment and handle multiple administrative responsibilities. Previous experience in a trading, industrial, engineering, Oil & Gas or similar company will be an advantage. Must be willing to work full-time onsite at our Dubai office. Remote or work-from-home arrangement is not available for this position. Candidates currently residing in the UAE will be preferred. Employment Type Full-time