Administration Assistant

Job Description Roles & Responsibilities Manage day-to-day administrative operations of the office. Handle incoming calls, emails, and correspondence professionally. Maintain employee records, company documents, and filing systems. Prepare quotations, reports, letters, and other office documents. Coordinate with suppliers, clients, and internal departments. Schedule meetings, appointments, and maintain office calendars. Monitor and order office supplies and stationery. Maintain records of invoices, purchase orders, and petty cash. Assist the HR department with recruitment, onboarding, attendance, and leave records. Coordinate visa, labour, and other government-related documentation when required. Maintain project files, contracts, and company records. Support project teams with administrative and documentation requirements. Ensure office cleanliness and proper maintenance of office facilities. Handle courier services and document dispatch. Maintain confidentiality of company information and employee records. Prepare weekly and monthly administrative reports for management. Perform other administrative duties assigned by management. Desired Candidate Profile Minimum 2 years in an administrative or office support role. Bachelor's degree or Diploma in Business Administration, Commerce or a related field. Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint). Strong organizational and time management skills. Excellent verbal and written communication skills in English; knowledge of Hindi is an advantage. Ability to multitask and work efficiently in a fast-paced environment. Good knowledge of office administration, documentation and filing systems. Experience in preparing reports, quotations, and maintaining company records. Professional, responsible and detail-oriented with a positive attitude. Ability to maintain confidentiality and handle sensitive information. Strong interpersonal skills and the ability to coordinate with clients, suppliers and internal teams. Experience in the interior fit-out or construction industry is preferred. Immediate joiners are preferred. Employment Type Full Time Company Industry ArchitectureInterior Designing Department / Functional Area Administration Keywords ReceptionistCustomer ServiceInternal CommunicationOffice ManagementData EntryProblem SolvingAdministrative CoordinatorAdministrative AssociateBusiness Support Assistant Get real-time job updates only on our App