Admin cum Accounts Assistant

Accounts Receivable & Payment Collection Contact customers by phone and email to follow up on outstanding invoices and overdue payments. Prepare and send Statements of Account (SOA), maintain customer ledgers, and track payment commitments. Monitor outstanding receivables and coordinate with customers and internal departments to resolve payment discrepancies. Maintain accurate records of collections, pending payments, and customer account balances. Invoice Processing & Bookkeeping Record customer and supplier invoices accurately in the accounting system or ERP. Process Goods Received Notes (GRNs) and verify supplier invoices against purchase orders, delivery notes, and received quantities. Assist with supplier account reconciliation, invoice verification, and maintenance of financial records. Ensure proper filing of invoices, GRNs, credit notes, and supporting documents. JAFZA / PCFC Gate Pass Coordination Prepare, submit, and track gate pass applications through the relevant JAFZA/PCFC portals. Coordinate entry permits for logistics vehicles, material deliveries, goods collection, contractors, and personnel. Verify supporting documents, follow up on pending approvals, and maintain records of approved gate passes. Coordinate with transporters, drivers, suppliers, warehouse staff, and security teams to ensure smooth logistics operations. Office Administration Manage daily office administration and ensure the main office remains organized and professional. Monitor and arrange office stationery, pantry supplies, and administrative consumables. Handle incoming telephone calls, visitor coordination, and professional email correspondence using Microsoft Outlook. Maintain systematic physical and digital filing systems for accounting, logistics, and administrative documents. Reporting & Data Management Maintain Excel trackers for customer outstanding balances, payment follow-ups, invoices, GRNs, and gate pass applications. Prepare periodic reports on pending collections, overdue invoices, and administrative activities. Ensure accuracy, confidentiality, and timely updating of all records. Coordinate with accounts, sales, procurement, warehouse, logistics, and management teams as required. Desired Candidate Profile

Education

Bachelor's Degree in Accounting or Finance is mandatory.

Experience

1–2 years of relevant UAE work experience in accounts assistance, bookkeeping, office administration, or a similar role. Portal

Experience

Practical, hands-on experience with JAFZA and PCFC portals, particularly gate pass applications and logistics documentation, is strongly preferred. Accounting Knowledge: Good understanding of accounts receivable, accounts payable, invoice booking, customer and supplier ledgers, GRN processing, and account reconciliation. Payment Collection: Ability to communicate confidently with customers by phone and email to follow up on overdue payments and maintain professional customer relationships. Computer

Skills

• Good working knowledge of Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Ability to maintain accurate spreadsheets, reports, and digital records
• Accounting Software: Familiarity with accounting software or ERP systems is an advantage
• VAT Knowledge: Basic understanding of UAE VAT invoice requirements and financial documentation is preferred
• Industry

Experience

Candidates with experience in manufacturing, trading, logistics, or industrial companies will be preferred. Communication: Good English communication skills, both written and verbal, with the ability to communicate professionally with customers, suppliers, and internal teams. Personal Attributes: Organized, detail-oriented, reliable, proactive, and capable of managing multiple accounting and administrative tasks simultaneously. Work

Location

Must be willing to work full-time at Dubai Investment Park (DIP) Phase II, Dubai, UAE. Salary: AED 2,000–3,500 per month, depending on skills and experience. Preference will be given to candidates with practical UAE accounting experience, strong customer payment follow-up skills, and hands-on knowledge of JAFZA/PCFC portal operations. Employment Type Full-time

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